A staff member took an advance on their salary — how do I record it?
Payroll → Salary Advance. It is deducted automatically at the next payroll run, and the outstanding amount is shown while you run it.
Record it when the money is handed over, not at month end when everyone's memory of the amount differs.
It cannot be deleted from the screens
Deliberately. An advance that any user can delete is money that can quietly disappear from the record. It can be corrected by whoever holds admin access, which leaves a trail.
At payroll time
The advance already taken appears as its own line and the net salary is worked out with it deducted, so nobody has to remember it or work it out on paper.
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